As events worldwide change the work environment, thousands of companies are changing how they interact with their team. For example, more and more board meetings are taking place virtually. But this mode can also carry some problems. So, virtual meetings often do not bring success due to distractions, lateness, and lack of communication between colleagues.
So, the new norms require different skills, more clearly defined roles and responsibilities, and greater flexibility. Experts say that chosen board portal software needs to pass a checklist if managers want to run more effective virtual meetings. It is the only way they can get the most out of their employees. So, which features should an excellent virtual boardroom have?
Universal Toolkit For All Kinds Of Communications
The primary purpose of the boardroom is to systematize the work of the board team and organize virtual meetings to achieve maximum results properly. So, it should be a complete solution for highly reliable, 100% fruitful interaction between board members. Therefore, be sure that the chosen virtual boardroom software has the following features:
- A convenient and configurable interface. It should enable your board team and other participants to perform their tasks efficiently and effectively. The process guide in the interface assures that the procedures are being followed correctly.
- The integrated control options. They will provide a complete overview and multi-level control over all events during the meeting.
- Built-in chat. Chats are essential for exchanging opinions, comments, and corrections between members of the meeting. At the same time, many virtual board software providers offer to create multi chats, conversations with one interlocutor, etc.
- Built-in editor to record each meeting. To track the implementation of the intended goals, it is essential to understand which changes have occurred since the previous session. To do this, you will have to create an archive.
- Automatic creation of personalized protocol extracts. If necessary, any member of the board team will be able to find the information they need quickly.
- Export agenda and protocols to virtual office documents and folders. The board portal should provide the possibility of sharing with office programs.
- Editor tools. Quickly update and edit meeting minutes and distribute access rights to saved changes.
- Incorporate supply chain information into reporting. So, you will be able to track who, when and which changes made.
- Document loading management. You will be able to administer the upload of documents. It is crucial for a safe and efficient workflow.
- Integration of decisions submitted by the board members.
- Templates for the agenda and meeting minutes. It will help to create an agenda quickly if, for example, a meeting is needed spontaneously.
Of course, each board portal’s set of functions and features is unique. However, the above set is basic and preferred. The cost is calculated individually and depends on which feature set you’ve chosen. However, all board portal vendors offer a free trial period to make it easier for you to choose.
Customize Your Board Software!
The most important feature of modern boardrooms is the focus on each client. It means that you will be able to change the settings according to the needs of your board team. So, thanks to the ability to customize the set of board software functions, you will get the following benefits:
- Increased security of files and folders throughout the entire cycle of each online board meeting;
- sorting based on workflow, viewing, and approving reports;
- Truly dynamic agendas with built-in timekeeping management;
- Digital decision management, represented by members of the board;
- The control panel provides an optimal overview and centralized management of all meeting-related activities.
It is also important to note that a modern board portal is the best paperless meeting solution for board and committee members to make crucial decisions between scheduled meetings. All findings are automatically entered into your decision register. There is another essential aspect. Each team member is a unique generator of ideas that can help grow the business. Managers should consider and use the appropriate board management software solutions.
So, with a reliable boardroom, your team can track each idea as it comes up, assign tasks, and come back to those ideas later. The customizable approach allows each meeting participant to reach their full potential by removing technology barriers and giving them the tools they need to communicate better. Easily communicate with your team without leaving the app with the integration of scaling and end-to-end encryption. As an example of a reliable board portal, we’ll mention the brainloop board software – review, pricing and comparison prove that it is a reliable partner that will provide your board team with secure and multi-functional software.
To Conclude
With virtual board software, you can spend less time solving routine tasks that do not really require your close attention. You will be able to organize agendas, make essential changes as needed, and promptly circulate them to board members. Chat, editor, polls, and other tools make it easy for you to collaborate with all the participants whenever you need it. The ?oard management software will release you from secondary duties and other members of the board. So, your leadership team can work more efficiently and achieve significant progress. Cooperation with no obstacles is critical for all businesses, and board portal providers understand this very well! Before making your final choice, check your boardroom against the above checklist.
